Move from QuickBooks. Keep the history.

QuickBooks pricing climbs every year. The US accountant ecosystem keeps a lot of teams locked in even when the bill stops making sense. If you're a global SMB, a Singapore-based business, or a freelancer who never needed full double-entry to begin with, the calculus is worse: you're paying enterprise pricing for a tool whose home market isn't yours. We built the import to make leaving easy. Move in, keep the history.

What we import

We read three QuickBooks exports. Pick whichever your QB plan supports.

Source	What comes across
QuickBooks API (OAuth)	Customers, invoices, line items, payments received, expenses, vendors, products / services
IIF export	Customers, invoices, items, payments, vendors, expenses
CSV export	Customers, invoices, products, payments, expenses (per-list)

Invoice numbers carry across as-is. Customer balances reconcile against payments imported in the same run. Multi-currency invoices keep their original currency and FX-at-issue. Tax codes attached at the line-item level come over; we map them to Guliel tax rates per organization.

What we don't import

Honesty before the click.

• Chart of accounts and the general ledger. Guliel isn't a full double-entry accounting system, by design. Your COA stays in QuickBooks. If you still need full GL, keep QB running on a downgraded plan for a quarter and use Guliel for invoicing / expenses / supplier flow alongside.
• Bank-feed history and reconciliation status. Bank connections and matched transactions don't carry. Statement-level reconciliation lives in QB.
• Journal entries and adjusting entries. Same reason — no GL on our side.
• Audit log entries from inside QB.
• Class and Location tagging — limited. We map QB classes to Guliel organizations or tags where the structure is clean; complex class hierarchies need manual review. Contact us if this matters.
• Payroll history. We don't do payroll. Use Gusto.
• Attachments at scale — limited. Invoice PDFs come over; loose attachments on transactions need a separate sync pass.

If you're unsure whether something specific imports, ask. We'd rather tell you no upfront than fail mid-migration.

Estimated time to migrate

Most orgs under 5,000 invoices migrate in under 30 minutes — auth, import, spot-check, done. Mid-size orgs with 5,000–50,000 invoices typically run 1–2 hours, including a reconciliation report we generate showing customer balances pre- and post-migration. Anything larger we'll quote a window and run with you on a call. Multi-org QuickBooks setups (you've got several QB files) are handled one file per Guliel organization — under one Guliel account, billed per org, not per user.

Start the move

Connect QuickBooks, pick what to bring across, run a dry-run preview, then commit. Start free — the import doesn't burn through any monthly invoice quota. See the side-by-side at /compare/quickbooks if you're still deciding. Pricing lives at /pricing. Once you're in, /invoicing explains what country-by-country compliance looks like — particularly relevant if you're moving off QB because your business isn't US-centric.

FAQ

Will my invoice numbers stay the same?

Yes. We preserve QB invoice numbers on import. If your QB sequence is e.g. INV-2024-0481, that's what Guliel will show and continue from.

Do you do double-entry accounting after the move?

No. Guliel is a financial operations platform — invoicing, expenses, suppliers, logistics, automations, reporting. If you need a full ledger with debits and credits per account, you'll keep an accounting tool alongside. Many teams keep QB on a low tier for year-end and use Guliel daily.

What happens to my QuickBooks Payments balance?

That stays in Intuit's payment processor. We don't take over your payment processing — Stripe, GoCardless, or your existing rail keeps running. Built-in payments are on our roadmap, not today.

Can I import a QuickBooks Desktop file?

Yes, via IIF export. QuickBooks Desktop's IIF format gives us customers, invoices, items, payments, vendors, and expenses. Some Desktop-only fields (memorized transactions, class hierarchies) need a manual review pass.

Is there a cost to migrate?

No. Migration is free on every plan, including the free tier. You only start paying if you exceed Free-tier limits (200 invoices / month, 100 expense scans / month, etc.) and want to move up to Standard ($20 / org / month) or Premium ($99 / org / month).

Will my accountant still get what they need?

Yes. Reports export in accountant-handoff format — revenue by month, AR aging, tax by jurisdiction, expense by category. If your accountant insists on QB files specifically, you can keep QB running in parallel for year-end and use Guliel as your daily operations layer.